Email Signature Generator

What Is an Email Signature?

An email signature is a customizable block of text, images, and links that appears automatically at the end of your emails. Think of it as your digital business card that accompanies every message you send.

Email signatures typically include your name, job title, company, contact information, and professional social media links. They serve as a consistent professional branding element that helps recipients quickly identify who you are and how to reach you.

Email Signatures vs. Electronic Signatures

It's important to distinguish between email signatures and electronic signatures (e-signatures):

• Email Signatures: Informational sign-offs that provide your contact details and professional branding. They appear automatically in your emails but have no legal binding power.
• Electronic Signatures: Legally binding digital signatures used to authenticate and approve documents, contracts, and agreements. They have the same legal standing as handwritten signatures and are governed by laws like the ESIGN Act and eIDAS.

This tool creates email signatures for professional communication, not legal e-signatures for document signing.

How to Create Your Email Signature

Creating a professional email signature takes just a few minutes with our free generator. Follow these simple steps:

1. Enter Your Information Fill in your personal details including your full name, job title, company name, email address, and phone number. All fields are optional, so include only what you're comfortable sharing.
2. Add Social Links (Optional) Add links to your professional social media profiles. We recommend LinkedIn for B2B professionals and limiting it to 1-2 platforms to avoid clutter.
3. Customize Your Colors Choose an accent color that matches your brand. Use your company's brand colors or select something that reflects your personality while remaining professional.
4. Preview Your Design Watch your signature update in real-time on the right side of the screen. Make adjustments until you're happy with how it looks.
5. Copy and Install Click "Copy Signature" and paste it into your email client's signature settings. Follow our email client setup guides below for specific instructions.

What to Include in Your Email Signature

A well-designed email signature balances professionalism with personality. Here's what you should consider including:

Email Client Setup Guides

Once you've created your signature, follow these instructions to add it to your email client:

Best Practices for Email Signatures in 2025

Email signature trends evolve. Here are the current best practices to ensure your signature looks professional and functions perfectly:

• Keep it mobile-friendly: Over 60% of emails are opened on mobile devices. Use a simple design that scales well on smaller screens and ensure all links are easily tappable.
• Limit social media links: Include only 1-2 professional platforms. LinkedIn is essential for B2B professionals. Avoid linking to personal Instagram or Facebook accounts.
• Use a professional photo: If including a headshot, use a high-quality professional photo with good lighting. Keep it small (around 80x80 pixels) to avoid large email file sizes.
• Maintain brand consistency: Use your company's official colors, fonts, and logo. This reinforces brand recognition with every email you send.
• Keep it concise: A signature should be 4-6 lines maximum. Too much information looks cluttered and overwhelming, especially on mobile.
• Test across clients: Email signatures can render differently in Gmail, Outlook, and Apple Mail. Send test emails to yourself to check formatting.
• Avoid large images: Large images increase email file size and may be blocked by email clients. Keep total signature size under 50KB.
• Use accessible colors: Ensure sufficient contrast between text and background for readability. Avoid using light grey text that's hard to read.
• Update regularly: Review your signature quarterly to ensure contact information, job titles, and links are current.